Marking a Job as Filled

Once you've hired the right person, marking the job as filled is the cleanest way to close the loop with applicants and tidy up your dashboard. Here's how it works and why it matters.

Why "Mark as Filled" instead of just deleting

Deleting an active listing is possible but not recommended. When you mark a listing filled instead:

• Members who saw your listing get a clear "Position Filled" message instead of a 404 page.
• Your applicant inbox stays accessible — you can still reach out to people who applied.
• The listing is preserved in your archive so you can duplicate it next season rather than rewriting from scratch.
• You retain a record of which listings worked best for analytics.

How to mark a listing as filled

1. Sign in to your dashboard at /employers/dashboard/.
2. Click My Listings in the sidebar.
3. Find the listing for the position you've filled.
4. Click the Actions menu (the three dots).
5. Choose Mark as Filled.
6. Confirm in the dialog.

The listing is removed from the public job board within a few minutes. Members who bookmarked it see a "This position has been filled" notice.

Notifying applicants you didn't hire

Marking the job filled doesn't automatically notify applicants. We recommend sending a brief reply through your applicant inbox to anyone who applied but didn't get the role. A short, kind note goes a long way:

"Hi [Name], thanks so much for applying to our [Role] position. We received a lot of strong applicants and have selected someone for the role. We appreciated your interest and wish you the best in your work camping plans. Please feel free to apply for any future positions we post."

Members who get a polite "we hired someone else" reply are much more likely to apply to your future listings.

What happens to the credit

Marking a listing filled does NOT refund your credit. The listing was published and reached members — that's the value the credit purchased. See refund policy for the full explanation.

Reposting later

If the role becomes available again (the hire didn't work out, you need another person, next season is approaching), you can duplicate the filled listing from your archive instead of rewriting:

1. Go to My Listings → filter to Filled.
2. Click Actions → Duplicate on the original.
3. Edit any details that have changed (dates, pay, etc.).
4. Submit and use a new credit.

This saves you 90% of the writing effort. See editing and duplicating listings for more.